When is Oregon Opening for Events?
Governor Kate Brown has released an executive order for the three-phase plan for re-opening. Rather than a blanket state-wide opening, this order applies to individual counties. What this means is that some parts of Oregon might approach re-opening at different times and neighboring counties might be in different phases from one another.Governor Brown announced Multnomah County will be moving into Phase 1 on June 19, 2020. After 21 days, with no significant C-19 outbreaks, counties may be able to move into Phase 2. Note: Multnomah, Washington, and Clackamas counties will have to enter Phase 2 all at the same time. Phase 3 will not be granted until there is a reliable treatment or vaccine available.
While there have been no official guidelines given to the events industry in particular, most event professionals are following the current guideline for gatherings and restaurants. Here is what you need to know for your upcoming event:
- Phase 1 allows for gatherings up to 25 people. This number includes any catering staff, wedding coordinators, venue, managers, DJs, photographers, etc.
Gatherings during Phase 1 are only allowable for residents in the county in which the event is held. Traveling outside of your county for gatherings is currently prohibited.
Starting June 24, 2020 all residents of Multnomah, Clackamas, Washington, Marion, Polk, Hood River and Lincoln counties will be required to wear masks while in indoor public spaces.
All guests and staff will be required to practice social distancing, follow CDC guidelines, and adhere to a 10:00pm “curfew.”
- Official venues are allowed to have up to 250 people on site (again with any staff, vendors, DJ, etc. being included in that count.
- Venues must be able to accommodate 35 square feet per person, including event staff.
- Maximum capacity amount for a venue must be determined based on the number of people that can fit in the venue with the 35 square feet per guest.
- Venues are required to assign a social distancing monitor for every 50 people. The physical distancing monitors will be responsible for ensuring 6ft distances are maintained at all times-including entry ways, bathrooms, and spaces throughout the event. They must remain on premises during the entire event.
- Venues will be required to assign a sanitation attendant to sanitize restrooms and high traffic areas every hour and/or between parties., whichever comes first.
- Handwashing stations must be provided for guests throughout the venue.
- Venues are responsible for thoroughly cleaning and sanitizing the space before and after all events.
- All guests and staff will be required to practice social distancing, follow CDC guidelines, and adhere to a 12:00am “curfew.”
- Phase 3 will allow for large gatherings, beyond 250 people. Phase 3 will not be granted until there is a reliable treatment or vaccine available.
What Will My Event Look Like During Phase 1 and 2?
Social Distancing Details:
To keep you and your guests safe, there are a few proposed modifications to gatherings. While some of the information below might change, this following should give you a good idea of what to expect:
- All social distancing guidelines will be in place during Phase 2. Here’s what that might look like for your event:
- Bathroom stalls and sinks will have to accommodate 6ft of distance between users. This could mean some stalls and sinks will be “closed.”
- Guests must maintain a 6ft distance during ceremonies, cocktail hour, meals, and dancing.
- Tables must be spaced 6ft apart and guests must be seated 6t apart from each other unless they belong to the same party.
- If guests will be moving about near the dining tables, more than 6ft between tables will be required.
- Groups of 10 of fewer, that belong to the same party, can gather together at a single table.
Food and Beverage Service:
During Phase 1 and Phase 2 food and beverage service options will be modified. Caterers will be following OHA recommendations for restaurant and bar service.
- Family style and self-serve buffet service will not be available. Best alternatives will be either buffet attendants serving guests directly or individual plated meals. Keep in mind that a butlered-style buffet could require more space and might take longer for all guests to receive their meal.
- Passed appetizers, grazing tables, or DIY stations will not be available. Modifications could include individually packaged items, plated items, or action stations operated by catering staff.
- Self-service beverage dispensing stations will not be available. Bottled water or server provided drinks is the likely solution.
- Beer, wine, and cocktails can be served in lidded containers that can be easily recycled or disposed of, but this might not be a requirement. It is likely, however, that all food and beverages will need to be consumed at the guest’s designated table.
- The 10:00pm curfew has been extended to 12:00am during Phase 2, and all food and beverage must be consumed by then.
- Traditional table settings will not be available during Phase 1 and 2. This means that instead of plates, silverware, napkins, salt & pepper, and glassware being set at tables, they will be individually distributed by catering staff. However, centerpieces are expected to be allowed.
CDC Safety Guidelines
- Catering staff is required to wear gloves at all times during service, and must change them between each task.
- Catering staff is required to wear masks throughout service.
- Catering staff will also have to adhere to the social distancing guidelines.
- Guests are encouraged to wear masks except when eating and drinking.
What are the Next Steps?
Ifyou are looking to plan a wedding, it’s a good idea to start a dialogue with one of our coordinators. We understand that having a wedding during this time presents a lot of challenges, and our coordinators are here to help you plan out a menu, answer any questions, as well as recommend the perfect wedding coordinator for your big day. Ready to get started? Fill out our Catering Request Form, and someone will be in touch with you right away!